Responsible Use of Assessment Manager

Overview

Assessment Manager has been developed to support organisations in improving safety, compliance, governance and operational performance. The platform enables organisations to undertake assessments, manage improvement activities, benchmark performance, validate operational practices and securely store supporting evidence.

Every user has a responsibility to use Assessment Manager professionally, ethically and in accordance with their organisation's policies and procedures. Responsible use helps maintain the accuracy, integrity and security of organisational information while supporting effective collaboration across teams.

This article outlines the expected standards of behaviour for all users and provides guidance on the appropriate use of Assessment Manager.

Appropriate Use

Assessment Manager should only be used for legitimate organisational purposes associated with managing risk, compliance, continuous improvement and operational performance.

Examples of appropriate use include:

• Completing organisational assessments.

• Reviewing maturity ratings.

• Uploading relevant supporting evidence.

• Managing improvement actions.

• Monitoring benchmarking results.

• Reviewing validation outcomes.

• Collaborating on organisational improvement initiatives.

Users should ensure all information entered into Assessment Manager is accurate, factual and relevant to the purpose of the platform.

Professional Conduct

Users should always maintain professional standards when using Assessment Manager.

Comments, notes and improvement actions should be objective, respectful and based on factual observations.

Assessment Manager should never be used to:

• Make offensive or inappropriate comments.

• Harass or intimidate other users.

• Record personal opinions unrelated to operational performance.

• Upload discriminatory or defamatory material.

• Store information unrelated to organisational improvement.

Professional communication contributes to a positive organisational culture and supports effective collaboration.

Uploading Documents and Evidence

Evidence should only be uploaded where it directly supports an assessment, validation activity or improvement action.

Suitable evidence may include:

• Policies.

• Procedures.

• Risk assessments.

• Inspection records.

• Meeting minutes.

• Training records.

• Photographs.

• Operational documents.

Users should ensure uploaded documents:

• Are current.

• Are relevant.

• Have been approved by the organisation where appropriate.

• Do not contain unnecessary personal information.

• Do not infringe copyright or intellectual property rights.

Uploading accurate and relevant evidence improves the quality and credibility of assessments.

Confidential Information

Assessment Manager may contain confidential organisational information.

Users should treat all organisational information responsibly and only access information required to perform their duties.

Confidential information should not be copied, downloaded, distributed or disclosed without appropriate organisational authorisation.

Where evidence contains sensitive operational information, users should ensure access is appropriate and consistent with organisational policies.

Personal Information

Users should exercise care when entering or uploading personal information.

Only information that is directly relevant to the assessment or improvement activity should be recorded.

Assessment Manager should not be used to store unnecessary personal information, confidential employee records or sensitive information unless authorised by the organisation and required for legitimate operational purposes.

Intellectual Property and Copyright

Users are responsible for ensuring they have the appropriate authority to upload documents, photographs and other materials into Assessment Manager.

Copyrighted material should only be uploaded where your organisation owns the material or has permission to use it.

Assessment Manager should not be used to store or distribute material that infringes intellectual property rights.

Protecting Your Account

Every user is responsible for maintaining the security of their account.

Users should:

• Protect their password.

• Never share login credentials.

• Log out when using shared devices.

• Report suspected unauthorised access immediately.

• Keep account information current.

Maintaining secure user accounts helps protect both organisational information and the integrity of the platform.

Prohibited Activities

Users must not use Assessment Manager to:

• Attempt unauthorised access to another organisation's information.

• Circumvent platform security controls.

• Upload malicious software or harmful code.

• Share user accounts.

• Upload offensive, unlawful or inappropriate material.

• Deliberately enter false or misleading information.

• Interfere with the operation or security of the platform.

• Use automated tools or scripts to access the platform without authorisation.

Any activity that compromises the security, availability or integrity of Assessment Manager may result in suspension of access while the matter is investigated.

Organisation Responsibilities

Organisation Administrators should ensure:

• User accounts are regularly reviewed.

• Permissions remain appropriate.

• Former employees are removed promptly.

• Organisation information is maintained accurately.

• Staff understand their responsibilities when using Assessment Manager.

• Internal policies support secure and responsible platform use.

Strong organisational governance complements the enterprise security controls built into Assessment Manager.

Step-by-Step Instructions

Step 1: Use Assessment Manager for Business Purposes

Only use Assessment Manager to undertake legitimate organisational activities associated with safety, compliance, governance and continuous improvement.

The platform should not be used for personal projects or storing information unrelated to your organisation's operational responsibilities.

Step 2: Enter Accurate Information

Ensure maturity ratings, comments, notes, evidence and improvement actions accurately reflect the current situation.

Providing reliable information improves the quality of dashboards, benchmarking, validation and organisational decision-making.

Step 3: Upload Appropriate Evidence

Before uploading documents or photographs, confirm they are relevant, current and authorised for organisational use.

Avoid uploading unnecessary personal information or confidential material that is not required to support the assessment.

Step 4: Protect Organisational Information

Access only information relevant to your responsibilities and do not share confidential organisational information without appropriate authorisation.

Always protect your login credentials and report suspected security issues immediately.

Step 5: Maintain Professional Standards

Use respectful, objective and professional language throughout Assessment Manager.

Remember that assessments, comments and improvement activities form part of your organisation's operational records and may be reviewed during audits, validation activities or management reviews.

Best Practice

Assessment Manager delivers the greatest value when organisations maintain accurate information, encourage professional collaboration and regularly review assessment outcomes and improvement activities.

Responsible use of the platform helps maintain data quality, strengthens organisational governance and supports a culture of transparency, accountability and continuous improvement.

Every user contributes to the integrity of the platform by protecting organisational information, following good cyber security practices and using Assessment Manager in a professional and ethical manner.

Frequently Asked Questions

Can I upload any document into Assessment Manager?

No. Documents should only be uploaded where they are relevant to an assessment, validation activity or improvement action and have been appropriately authorised by your organisation.

Can I share my login with another employee?

No. Every user must have their own individual account. Shared accounts reduce accountability and compromise organisational security.

What happens if inappropriate information is entered into Assessment Manager?

Organisation Administrators should review and correct inappropriate information where possible. Serious misuse of the platform may result in user access being restricted or suspended.

Can Assessment Manager be used to store confidential information?

Yes, provided the information is required for legitimate organisational purposes and is managed in accordance with your organisation's policies and privacy obligations.

Why is professional conduct important?

Assessment Manager forms part of your organisation's governance and continuous improvement framework. Professional, accurate and respectful information supports better decision-making, stronger collaboration and more effective organisational outcomes.

Who is responsible for ensuring Assessment Manager is used appropriately?

Every user is responsible for using the platform professionally and ethically, while Organisation Administrators are responsible for managing user access, permissions and organisational governance within Assessment Manager.